Templates & Planning

Project Change Order Generator

Free project change order generator for scope changes, added deliverables, price adjustments, revised deadlines, written approval, and Markdown download.

Inputsproject change order generator
The project covered by the original agreement.
The client or company approving the change.
Your name, studio, or business name.
Use a reference that is easy to match with the project and invoice.
The date this change order is prepared or approved.
Name or date of the proposal, scope, or agreement being changed.
Summarize what the client requested and why a change order is needed.
Put one added or changed deliverable per line.
Clarify what this change does not add. All other original terms remain unchanged.
The agreed project fee before this change order.
Use a positive amount for added cost or a negative amount for a reduction.
The agreed deadline before this change.
The new deadline after this scope change.
State how the client approves the change and when the adjustment is billed.

How this tool works

The generator records the original agreement, requested change, revised deliverables, exclusions, fee adjustment, deadline impact, and approval terms in a structured Markdown change order with a short client email.

Formula or template logic

revisedProjectFee = currentProjectFee + priceAdjustment; deadlineChangeDays = revisedDeadline - originalDeadline; static Markdown sections: Parties, Original Agreement, Change Summary, Updated Deliverables, Exclusions, Price Adjustment, Schedule Impact, Approval Terms, Sign-Off, and Client Email.

Example use case

Use this when a client requests work outside an approved scope so the added deliverables, fee, timing, and written approval are documented before the extra work begins.

Frequently asked questions

What is a project change order?

A project change order records an agreed modification to an existing project, including the scope, price, schedule, and approval.

Is this different from a scope of work?

Yes. A scope of work defines the original project. A change order documents an approved change after that scope already exists.

Should work begin before approval?

Usually no. Confirm the changed scope, price, timeline, and written approval before starting additional work.

Can the price adjustment be negative?

Yes. Enter a negative adjustment when the agreed change reduces the project fee.

Does this replace a contract?

No. It creates a planning draft, not legal advice. Review the output against the original agreement and applicable requirements.

Can I download the change order?

Yes. Copy or download the generated Markdown and review it before sending.